Deal with company travel bans and travel restrictions, meet with your colleagues wherever you are. A smarter office incorporating video meeting solutions at work and at home can enable you to keep your operations running in challenging times.
Facing the current uncertainties around business travel, many organizations look to their estate of physical video rooms and software based virtual meeting rooms to cope with the situation.
Having to spend days on the road or nights travelling on business trips is not very appealing these days. With constant travel to attend meetings, we also lose both working hours and leisure time in the actual journey, and occasionally it might not even be necessary. By deploying reliable video conferencing solutions that work well, we can enable employees to work smarter, and allow them to free up time for themselves and their family. Not to forget, travelling less also has a positive impact on the environment.
"We still may need to travel connected to work, but with flexible and user-friendly video conferencing solutions, business travel can be greatly reduced," says Tom Martin, MD of Northern Europe at Kinly.
Kinly provides secure and flexible visual collaboration solutions, making it easier to work together irrespective of physical location. We believe the right equipment in the meeting room or a good video solution at home or on the office desk reduces the need for timely travel during the working day.
"This way, employees can work with each other, customers and partners, whether they are at home, on the go, or staying in the office and using meeting rooms," says Martin.
Home office with collaboration technology that works
Flexible, digital solutions make it easier and more cost effective to have a home office. For those who have this opportunity, the home office is an invaluable resource when you can't come in to the office, but still are capable of working. Dealing with diesel fuel car bans, rush hours fees, train problems and increased parking fees in major cities are also among the good reasons to establish a more flexible solution for where and how to work.
"Having the option to work from home whenever necessary is a good solution for many, but the challenge is often that working from home makes you less available and it becomes difficult to communicate in a good enough way with colleagues and customers. Through smart investments in reliable collaboration solutions, anyone can work as well at home as from the Office," says Martin.
A smart solution for being reliably available both at home and in the office is a dedicated personal video conferencing system. Cisco Webex Desk Pro and Cisco Webex DX are personal video conferencing systems with high quality video and audio, providing a positive experience all meeting participants. These systems also eliminates background noise, the Webex Desk Pro even allows you to blur or artificially change video picture background. If you are sitting in an open office environment or working at home, capturing only the view and sound of the user, leads to a seamless and professional experience. These systems screen can also double as a PC monitor when not being used for video meetings.
Smart and flexible interaction in Kinly
Kinly has invested heavily in collaboration solutions for our own employees, and a number of smart audiovisual and video conferencing tools have been made available, and this is not just limited to the meeting rooms. For example, you can see a Cisco personal system on all the employees' office desks, and many also have one at home. This allows for better work-life balance, but also contingency when faced with potential travel bans or air traffic restrictions. With several offices worldwide and globally dispersed teams, the solutions are used extensively on a daily basis. Good knowledge of the products and how physical and cloud-based meeting rooms work, means Kinly employees have become much more resilient in business continuity using these smart opportunities for interaction.
This way of working feeds into the company’s purpose and brand promise: Our role is to provide a seamless and reliable experience that enables people to work together, in different spaces and places. Working together, Everywhere.
As an employer, Kinly also want to use these tools to encourage more flexibility and a more efficient and environmentally friendly workplace. We allow employees to balance working from their home office and being in the office.
"These collaboration solutions and this way of working is fundamental for how our business works, and something we want to help our customers and partners with every day. Collaboration tools should work flawlessly, regardless of where people are. We also focus on given our employees the ability to work from home by providing them with state of the art technology. With the right tools and services in place, we can both increase productivity and job satisfaction, so it’s a win-win” says Martin.